Council Meeting

NOW THEREFORE BE IT RESOLVED that the September 20th, 2024 Revised Council Agenda, be approved.

NOW THEREFORE BE IT RESOLVED that the Minutes of the Committee of the Whole Meeting held on August 15th, 2024, be approved.

MacLeod NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 9:26 a.m., pursuant to Section 239(2)(b) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, to deal with personal matters about an identifiable individual, including municipal employees; and to deal with previous closed meeting minutes.

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 9:57 a.m.

NOW THEREFORE BE IT RESOLVED that Council receives the September 2024 CAO Report on Council Directions, as distributed.

NOW THEREFORE BE IT RESOLVED that the following Council Members are approved to attend the District of Parry Sound Municipal Association 2024 Fall Conference on September 27, 2024: Councillor Emery Councillor Lundy Councillor Frost Councillor Manners Councillor Sheard Councillor Ashley Councillor Zanussi Councillor MacLeod Reeve Liverance

WHEREAS elections rules need to be clear, supporting candidates and voters in their electoral participation and election administrators in running elections; and WHEREAS legislation needs to strike the right balance between providing clear rules and frameworks to ensure the integrity of the electoral process; and WHEREAS the legislation must also reduce administrative and operational burden for municipal staff ensuring that local election administrators can run elections in a way that responds to the unique circumstances of their local communities; and WHEREAS the Municipal Elections Act, 1996 (MEA) will be 30 years old by the next municipal and school board elections in 2026; and WHEREAS the MEA sets out the rules for local elections, the Assessment Act, 1990 and the Education Act, 1990 also contain provisions impacting local elections adding more places for voters, candidates, and administrators to look for the rules that bind the local democratic process in Ontario; and WHEREAS with rules across three pieces of legislation, and the MEA containing a patchwork of clauses, there are interpretation challenges, inconsistencies, and gaps to fill; and WHEREAS the Act can pose difficulties for voters, candidates, contributors and third-party advertisers to read, to interpret, to comply with and for election administrators to enforce; and WHEREAS while local elections are run as efficiently and effectively as can be within the current legislative framework, modernization and contin

NOW THEREFORE BE IT RESOLVED that Councillor MacLeod is hereby approved to attend the 2024 Muskoka Summit on the Environment on October 4, 2024.

WHEREAS the Pointe au Baril Lighthouse is a significant historical landmark in the Township of The Archipelago; and WHEREAS Council of the Township of The Archipelago recognizes the importance of maintaining and preserving the history related to the Pointe au Baril Lighthouse. NOW THEREFORE BE IT RESOLVED that Council hereby directs staff to ask the West Parry Sound District Museum to facilitate a Pointe au Baril Lighthouse Historical Preservation Project in their 2025 workplan, in conjunction with the Township of The Archipelago.

WHEREAS effective communication through social media is increasingly important for Members of Council to engage with the community and share important updates; and WHEREAS professional guidance and training on social media tools would enhance the ability of Members of Council to communicate effectively and efficiently; NOW THEREFORE BE IT RESOLVED that the Council of the Township of The Archipelago directs staff to request a cost estimate from Banko Creative Studios for providing social media support services to Members of Council, including training and assistance with the use of social media tools. FURTHER BE IT RESOLVED that staff report back to Council with the cost estimate and any additional information on the scope of services offered by Banko Creative Studios.

WHEREAS the Pointe Au Baril Community Centre is a community gathering space that offers many amenities including a main hall, meeting room, and fitness facility; and WHEREAS staff have received feedback from the community emphasizing the value of extending hours into the evening; and WHEREAS the success of the pilot program offering extended evening hours on Tuesday’s from 1pm to 8pm during the summer months has demonstrated a demand for such hours to be made permanent. NOW THEREFORE BE IT RESOLVED that Council supports the revised operating hours at the Pointe Au Baril Community Centre on Tuesday’s from 1pm to 8pm for increased accessibility and opportunity for all community members.

WHEREAS the mailing address convention for Skerryvore Community is outside of The Township of The Archipelago and currently designated as Nobel, Ontario; and WHEREAS the mailing address convention for Crane Lake, Healey Lake, and Kapikog Lake communities is outside of The Township of The Archipelago and is currently designated as Mactier, Ontario; and WHEREAS community members within The Township of The Archipelago have raised mailing issues relative to Northern Ontario benefits, advocated that civic addressing reflects pride of community, and request Township assistance; and WHEREAS Canada Post initially denied assistance to our communities; and WHEREAS further discussion with Canada Post at the 2024 Association of Municipalities of Ontario (AMO) Annual Meeting identified a request application process to alter Mailing Place Name Recognition and Civic Addressing; and WHEREAS Canada Post strongly recommends a Council resolution to support the Mailing Place Name Recognition and Civic Addressing Request Process. NOW THEREFORE BE IT RESOLVED that Council hereby directs staff to initiate the Mailing Place Name Recognition and Civic Addressing Request process with Canada Post to ensure that mail addressed to Township addresses of Crane Lake, Healey Lake, Kapikog Lake, and Skerryvore reflect their community naming conventions.

WHEREAS the Pointe Au Baril Community Centre septic system plays an important role in the function of the Community Centre, including the Nursing Station and EMS base, and is planned for replacement; and WHEREAS a closed tender process was conducted and the Lawson Landscape submission in the amount of $125,500 before tax was the most appropriate quotation received; and WHEREAS a capital budget of $90,000 before tax was approved in the 2024 budget but due to a larger septic design required an additional $40,000 before tax is required to be approved. NOW THEREFORE BE IT RESOLVED that Council approve additional $40,000 budget to be funded through reserves for construction of the Pointe Au Baril Septic System Replacement and approve the award to Lawson Landscape.

WHEREAS Council for the Township of The Archipelago has significant concerns with the recent and future use of the creek connecting Clear Lake and Crane Lake and the resulting damages to the beaver dam and the natural heritage features; and WHEREAS Council for the Township of The Archipelago previously raised concerns with the development of Clear Lake and the resulting environmental degradation to the creek and natural heritage features. NOW THEREFORE BE IT RESOLVED that Council for the Township of The Archipelago direct staff to contact the Ministry of Natural Resources and Seguin Township regarding public water access to Clear Lake and the destruction of the beaver dam and ongoing use of the creek and resulting environmental degradation.

That By-law 2024-34 , being a By-law to designate part of Island A481, being Part 1, Registered Plan 42R-3455, being Parcel 12136 SEC NS, in front of the geographic Township of Harrison, The Archipelago as site plan control areas (Pepper), be read and finally passed on the 20th day of September, 2024.

That By-law 2024-35 , being a By-law to close and stop up that part of the original shore road allowance along the shores of Shawanaga Inlet of Georgian Bay, in front of Lot 33, Concession 9, in the geographic Township of Shawanaga, in the Township of The Archipelago, District of Parry Sound, designated as Part 1, Plan 42R-22341 and to sell Part 1, according to Plan 42R-22341 (Rego), be read and finally passed on the 20th day of September, 2024.

That By-law 2024-36 , being a By-law to close and stop up that part of the original shore road allowance along the shores of Georgian Bay, in front of Lot 51, Concession 4, in the geographic Township of Harrison, in the Township of The Archipelago, District of Parry Sound, designated as Part 1, Plan 42R-22504 and to sell Part 1, according to Plan 42R-22504 (Hurley/Vanderbrug), be read and finally passed on the 20th day of September, 2024.

That By-law 2024-37 , being a By-law to Appoint a Building Inspector, be read and finally passed on the 20th day of September, 2024.

WHEREAS the Township of The Archipelago strives to model the characteristics of quality organizations and organizational best practices; and WHEREAS the traits of quality organizations include an unobstructed vision, effective leadership, open communication, strong teamwork, employee empowerment, customer focus, agility and adaptability, operational excellence, social responsibility, and innovation; and WHEREAS the principles supporting the Township of The Archipelago’s Organizational Review is based upon the characteristics of a quality organization for Staff; and WHEREAS Council has applied the characteristics of a quality organization to its organizational structure by promoting leadership at all levels and to the role and function of Committee Chairs and Vice-Chairs within the Committee of The Whole and the Alternate Roles for Chair positions, board positions, and commissions; and WHEREAS the duties of the Reeve are increasingly demanding and require extensive commitment in time and attention; and WHEREAS a Deputy Reeve position would assist the extensive workload of the office of the Reeve and projects as determined by the Reeve and Council; and WHEREAS the addition of the role of Deputy Reeve to the organization provides the Reeve with an official delegate for absences; and WHEREAS the Reeve position advocates for the Township and its residents to senior levels of government and external organizations as would the Deputy Reeve position; and WHEREAS the Reeve position an

MacLeod That By-law 2024-28 , being a By-law to Confirm the Proceedings of the Regular Meeting of Council held on September 20th, 2024, be read and finally passed on the 20th day of September, 2024.

NOW THEREFORE BE IT RESOLVED that the Regular Meeting of Council held on September 20th, 2024 be adjourned at 11:43 p.m.

NOW THEREFORE BE IT RESOLVED that the Minutes of the Regular Meeting of Council held on August 16th, 2024, be approved.

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 9:26 a.m., pursuant to Section 239(2)(b) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, to deal with personal matters about an identifiable individual, including municipal employees; and to deal with previous closed meeting minutes.

NOW THEREFORE BE IT RESOLVED that Council hereby approves the 2024 Council Meetings schedule.

That By-law 2024-28, being a By-law to Confirm the Proceedings of the Regular Meeting of Council held on September 20th, 2024, be read and finally passed on the 20th day of September, 2024.