Council Meeting

NOW THEREFORE BE IT RESOLVED that the December 15th, 2023 Revised Council Agenda, be approved.

NOW THEREFORE BE IT RESOLVED that the Minutes of the Regular Meeting of Council held on November 17th, 2023, be approved.

NOW THEREFORE BE IT RESOLVED that the Minutes of the Committee of the Whole Meeting held on November 16th, 2023, be approved.

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 10:31 a.m., pursuant to Section 239(2)(e)(f) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, to deal with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 10:45 a.m.

NOW THEREFORE BE IT RESOLVED that Council receives the December 2023 CAO Report on Council Directions, as distributed.

NOW THEREFORE BE IT RESOLVED that Council receives the Revised December 2023 Council Correspondence listing.

NOW THEREFORE BE IT RESOLVED that Council authorizes the closure of the Municipal Office from Monday, December 25th, 2023 to January 1st, 2024 for the Christmas Holidays.

NOW THEREFORE BE IT RESOLVED that Council for the Township of The Archipelago hereby approves the Noise Control By-law Application for Exemption for the property located at 5 Tamarack Drive on December 31, 2023 from 10:00 p.m. to 12:30 a.m. on January 1, 2024 .

MacLeod NOW THEREFORE BE IT RESOLVED that Council approve a Cost of Living Adjustment (COLA) of 3.5% for Council and staff, effective January 1, 2024.

WHEREAS the EV ChargeON program provides funding for the installation of public electric vehicle (EV) chargers in Ontario communities outside of major cities; and WHEREAS the grant application is due January 31 st , 2024; and WHEREAS staff have identified the Pointe Au Baril Community Centre and Holiday Cove Marina as potential locations for public EV chargers at our municipal facilities; and WHEREAS Lakeland Solutions, a division of Lakeland, has the ability to coordinate the grant submission, equipment procurement, installation, and maintenance of the chargers; and WHEREAS if the grant is successful the Archipelago would have to enter into an agreement to provide the parking spaces, but Lakeland Solutions would bare the full costs and have ownership and revenue from the chargers. NOW THEREFORE BE IT RESOLVED that Council direct staff to proceed with the grant application, working with Lakeland Solutions for EV chargers proposed at Pointe Au Baril Community Centre and Holiday Cove Marina.

NOW THEREFORE BE IT RESOLVED that the following Council members are approved to attend the 2024 FONOM Conference in Sudbury on May 6th - 8th, 2024; Councillor Emery, Councillor Lundy, Councillor MacLeod, Councillor Manners and Councillor Sheard.

WHEREAS Crime Stoppers, an internationally recognized program, is a partnership of the public, the media, and law agencies, providing citizens with a proactive program to anonymously assist our police partners in the solving of crime, contributing to an improved quality of life in our communities; and WHEREAS to date, Near North Crime Stoppers has received 22,468 calls/submissions from Tipsters, contributing to the arrest of 1786 individuals, and over $4.3 million in property and cash having been recovered, and nearly $58 million in drugs, destined for our communities, have been seized because of Crime Stoppers anonymous, valuable information. NOW THEREFORE BE IT RESOLVED that Council of the Corporation of the Township of The Archipelago hereby authorizes the declaration of the month of January 2024 as Crime Stoppers Month in the Township of The Archipelago.

NOW THEREFORE BE IT RESOLVED that Council hereby approves the 2024 Observances Recognition Calendar, as presented.

WHEREAS the Police Services Act, 1990, was amended to include new requirements for the Community Safety and Well-Being Plan; and WHEREAS all municipalities across Ontario were instructed to develop and adopt a Community Safety and Well-Being Plan in partnership with stakeholders and groups that are active in delivering services within their community; and WHEREAS complex social problems cannot be addressed by police services alone; and local service providers, working in areas such as health, mental health, education, community service, social service, children services and youth services play an integral role; and WHEREAS too often, information and service silos are created which limit response effectiveness, providing an inadequate service that does not take full advantage of available resources; and WHEREAS an Advisory Committee was formed in the West Pary Sound area that included various agencies and community organizations to understand the issues that residents of the West Parry Sound area are facing with regard to safety and well-being; and WHEREAS the Committee developed a West Parry Sound Area Community Safety and Well-Being Plan, a multi-sector approach to community safety and well-being. NOW THEREFORE BE IT RESOLVED that Council for the Township of The Archipelago hereby adopt the West Parry Sound Community Safety and Well-Being Plan.

NOW THEREFORE BE IT RESOLVED that the following Council members are approved to attend the 2024 OGRA Conference in Toronto on April 21st - 24th, 2024; Councillor Cade Fraser.

NOW THEREFORE BE IT RESOLVED that Council support the requested guarantee for a $4.275 million line of credit for Belvedere Heights Home for the Aged to be used for purchasing the life lease units.

NOW THEREFORE BE IT RESOLVED that Council direct staff to proceed with project planning, supplier and contractor engagement, and receipt of quotations for Transfer Station Beautification Project, Community Centre Septic Replacement, and Holiday Cove Single Dock Replacement for budgetary planning in advance of a comprehensive capital budget.

WHEREAS a review of the Pointe Au Baril municipal facilities were conducted to identify the current strengths and future opportunities; and WHEREAS the Pointe Au Baril Community Core Facilities Plan engaged the broad community, business, council, and staff on the opportunities for the future based on conceptual designs. The responses were collected to provide feedback and statistics; and WHEREAS the plan was presented to Council for future consideration and decision making. NOW THEREFORE IT BE RESOLVED that Council accept the Pointe au Baril Community Core Facilities Plan report for consideration on future direction and decision making for municipal facilities in Pointe au Baril.

WHEREAS there may be surplus or deficit funds in various departments for 2023; and WHEREAS these funds should be transferred to/from reserves for future use; NOW THEREFORE BE IT RESOLVED that any surplus for 2023 be transferred to reserves to offset future expenditures, or if a deficit occurs it will be offset by appropriate reserves.

NOW THEREFORE BE IT RESOLVED that the following Council members are approved to attend the 2024 AMO Annual Conference in Ottawa on August 18th - 21st, 2024; Reeve Bert Liverance, Councillor Tom Lundy, and Councillor Dan MacLeod.

MacLeod WHEREAS J.L Richards & Associates Ltd. presented the Pointe au Bail Housing Initiative Phase 1 Report to the Committee of the Whole; NOW THEREFORE BE IT RESOLVED that Council for The Township of The Archipelago receive the Phase 1 report and direct staff and J.L. Richards & Associates Ltd. to proceed with preparing a detailed scope, timeline, and budget for the work outlined for Phase 2 of the Pointe au Baril Housing Initiative for the future consideration and approval of Committee and Council. BE IT FURTHER RESOLVED that Council for the Township of The Archipelago direct Township staff and J.L Richards & Associates Ltd. to explore, within Phase 2 of the project, partnership opportunities with the private sector for the future development of the lands.

WHEREAS there is a community initiative to form a working group with the aim of identifying opportunities to advance the "PaBplex" project in Pointe au Baril; and WHEREAS the working group, through a deputation, has formally sought assistance from the Township, specifically requesting the involvement of Township staff members in this collaborative effort; and WHEREAS the Council acknowledges the critical need for a direct and effective link between the Council and the working group to ensure seamless communication, meaningful consultation, and the sharing of vital information. NOW THEREFORE BE IT RESOLVED that the Council hereby directs staff to actively participate in and engage with the working group to investigate options for the construction of a roof over the rink and associated improvements together with funding sources that may be available for such a project. This liaison will play a pivotal role in facilitating communication and providing the necessary information and expertise to contribute to the success of the "PaBplex" project.

That By-law A2109-23, being a By-law to amend By-law No. A2000-07 (the Comprehensive Zoning By-law) for Island B494, being Parts 1 and 2 on Plan 42R-22193, in front of the geographic Township of Cowper (2540659 Ontario Limited), be read and finally passed on the 15th day of December, 2023.

That By-law 2023-43, being a By-law to provide for an Interim Tax Levy, for the payment of taxes, and for penalty and interest at 1.25% per month and authorize the Pre-Authorized Payment Plan (PAP) and Automatic Tax Installment Withdrawal (ATIW), be read and finally passed on the 15th day of December, 2023.

That By-law 2023-44, being a By-law To Authorize Borrowing from Time to Time to Meet Current Expenditures During the Fiscal Year Ending December 31, 2024, be read and finally passed on the 15th day of December, 2023.

That By-law 2023-45, being a By-law to Execute an Agreement with Alcorp Ltd., operating as The Bayfield Boat Club, for the Snow Plowing of the Municipal Road Portion of Highway 529A in Bayfield Inlet, be read and finally passed on the 15th day of December, 2023.

That By-law 2023-47, being a By-law to Confirm the Proceedings of the Regular Meeting of Council Held on December 15th, 2023, be read and finally passed on the 15th day of December, 2023.

NOW THEREFORE BE IT RESOLVED that the Regular Meeting of Council held on December 15th, 2023 be adjourned at 12:10 p.m.

NOW THEREFORE BE IT RESOLVED that Council approve a Cost of Living Adjustment (COLA) of 3.5% for Council and staff, effective January 1, 2024.

WHEREAS the Council acknowledges the importance of effectively communicating and synthesizing the valuable feedback gathered during the 2023 Deerhorn Conference; WHEREAS the Council recognizes the need to align the feedback received from conference attendees with the strategic priorities and goals outlined in our Corporate Strategic Plan; NOW THEREFORE BE IT RESOLVED that the Council directs staff to enlist the services of Banko Creative Studios for the development of a letter. This letter will strategically group the feedback received from conference attendees, aligning it with the key strategic priorities and goals identified in our Corporate Strategic Plan. BE IT FURTHER RESOLVED that the letter will accompany 2023 Deerhorn Conference Summary and Survey Feedback Reports.

WHEREAS J.L Richards & Associates Ltd. presented the Pointe au Bail Housing Initiative Phase 1 Report to the Committee of the Whole; NOW THEREFORE BE IT RESOLVED that Council for The Township of The Archipelago receive the Phase 1 report and direct staff and J.L. Richards & Associates Ltd. to proceed with preparing a detailed scope, timeline, and budget for the work outlined for Phase 2 of the Pointe au Baril Housing Initiative for the future consideration and approval of Committee and Council. BE IT FURTHER RESOLVED that Council for the Township of The Archipelago direct Township staff and J.L Richards & Associates Ltd. to explore, within Phase 2 of the project, partnership opportunities with the private sector for the future development of the lands.

WHEREAS on March 30, 2024, Rotary Parry Sound is organizing a Toronto Maple Leafs Alumni Hockey Game in support of the West Parry Sound Recreation & Cultural Centre; and WHEREAS West Parry Sound municipalities have been presented with the opportunity to "sponsor a player" from their organization, to play in the Alumni Game for a donation of $1000 per player. NOW THEREFORE BE IT RESOLVED that the Council for the Township of The Archipelago approves the sponsorship of up to three staff or Council Members to participate in the Alumni Game.

That By-law 2023-46, being a By-law to authorize the Manager of Corporate Services to execute a software Enterprise Licence Agreement between Environmental Systems Research Institute, Inc. (ESRI) and the Corporation of the Township of The Archipelago, be read and finally passed on the 15th day of December, 2023.